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Everything the desk runs on.

From the front door to the till to the rota, Gymble keeps the whole venue on one system. The pictures on this page are illustrations of Gymble, with demo data.

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Illustration: Gymble at 18:42 on a weekday: a member checked in at the desk, tonight’s 19:00 class with two spaces left, and the two staff on shift.

Front desk

Check-in that keeps up with a queue. Search a name or scan a pass, and the desk sees membership, waiver and payment on one line.

  • Scan a member’s pass or search by name
  • Send a waiver link from the row when one is missing
  • Let someone in with a recorded reason when you need to
Illustration: the desk’s check-in list. One member is checked in, one is ready to check in, one is missing a waiver and gets a link, one has a payment overdue.

Illustration of Gymble, with demo data.

Till and cafe

One basket for day passes, hire, memberships, retail and the cafe, paid however the customer likes.

  • Card payments on a Ryft card reader, cash with a cash drawer, or an invoice
  • Discounts, receipts, and refunds with a manager’s PIN
  • Invoices and links to pay for anything you sell
Illustration: the till’s products, and a basket with a new monthly membership and a chalk ball with a staff discount.

Illustration of Gymble, with demo data.

Memberships and billing

Memberships that bill themselves, so the desk never has to chase a payment.

  • Monthly and annual memberships, and passes
  • Failed payments retried, with an email to the member each time
  • Members pause, cancel or change their card themselves
Illustration: a monthly membership’s payments, including one declined card that was paid on the retry, beside the member’s own view with pause, change card and cancel.

Illustration of Gymble, with demo data.

Illustration: a junior’s waiver with three of four steps done, waiting for a parent to sign from the link the desk sent.

Illustration of Gymble, with demo data.

Waivers and sign-up

Waivers customers finish on their phone before they arrive, written the way your venue needs them.

  • Sign-up by link or QR code
  • Steps of text, tick boxes, a signature, a video or a short quiz
  • A parent or guardian signs for under-18s
Illustration: a Saturday’s classes and how many places are booked in each.

Illustration of Gymble, with demo data.

Bookings and classes

Classes, drop-ins and one-to-one sessions on one calendar.

  • Day, week and month views
  • Members book from their phone
  • Attendance for every session
Illustration: three staff on a weekend’s rota, published, with one open shift.

Illustration of Gymble, with demo data.

Staff and rota

The rota, shift swaps and timesheets, and a shared till that knows who’s serving.

  • A weekly rota, published to the team, with open shifts to pick up
  • Clocking in and out, with timesheets
  • Staff PINs, roles and per-person permissions
Illustration: yesterday’s check-ins, takings and new members, with the revenue sent to Xero.

Illustration of Gymble, with demo data.

Reports and accounting

See how the venue is doing, and keep the books up to date without typing it all in.

  • Takings, visits and members on one overview
  • Questions about your own data, asked in plain English
  • Each day’s revenue sent to Xero
Illustration: a venue’s card reader, receipt printer, cash drawer and check-in scanner, all online.

Illustration of Gymble, with demo data.

Venues and hardware

Built for one venue or several, with the desk hardware you already know.

  • Several venues under one account
  • Receipt printers, cash drawers, check-in scanners and entrance displays
  • Runs in the browser, and on the desk iPad
Illustration: a member’s Gymble pass in their phone’s wallet, with their name, account number and a code to scan at any Gymble venue.

Illustration of Gymble, with demo data.

For your members

A member’s own account on their phone, and a pass in their wallet.

  • Book, pay and sign waivers from their phone
  • Receipts and invoices as PDFs
  • One account and one pass at every venue on Gymble

Security

Built to be trusted with money and personal details.

Card details stay with Ryft
Card payments are taken by Ryft, so card numbers never touch Gymble’s servers.
Separate sign-ins
Staff and members sign in to separate systems, so a member’s account can never reach the desk.
A PIN before sensitive actions
Refunds and other sensitive actions can ask for a PIN, so each one is down to a person.
A full history
Waivers and payments keep their history, so you can show what was signed and paid, and when.

How are you managing your systems today?

Book thirty minutes and we’ll show you the desk running on Gymble, shaped around how your venue works.

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